Parochial Report Forms Due Feb. 1

For a church to be seated at Council, 2010 Parochial Reports must be received in the office of the Diocese of West Texas by February 1, 2011.  A packet was mailed around December 15, 2010.

At you can view DWTX Instructions for completing all facets of  the Parochial Report and diocesan required forms.  There is also a complete PDF package of forms sent by mail (44 pages).

Finally, files originally created as documents or Excel files are available in original format allowing completion by computer.

Embassy full – New hotels available

All rooms at the Embassy Suites and Conference Center have been reserved.  There are two new hotel options, Country Inns & Suites about 2.5 miles from the Convention Center (16 rooms), and Courtyard by Marriott New Braunfels River Village about 11 miles or 15 minutes south of the Embassy Suites and Conference Center (89 rooms).  Visit the hotel page for full details.

Going, going gone!

Exhibitors: By noon on December 13, the first day to register online, 46 (of 66) booths have been reserved.  Exhibitors are urged to register soon and indicate if you would like to be placed on the waiting list.  There are 15 premium booths and only 5 standard booths still available.

Attendee Registration Opens Thursday

December 16, 2010 is the date.  Our registration process will be very similar to last year, but with a much more user-friendly interface.  A registration letter and instructions from the host committee was mailed to all clergy and churches on December 10, 2010.  Online payment options will include Visa, MasterCard, Discover and American Express credit card, Visa and MasterCard DEBIT  cards, and e-checks.  If you wish to pay by check, then print the Registration Receipt, make your check payable to Diocesan Council 2011 and mail both to Saint Stephen’s, Wimberley.

For complete details visit the Registration page.  There you will find an online payment explanation plus paper worksheets for Church and Individual Registration.

Exhibitors, Rise and Shine

Online registration opens at 6:00 am tomorrow (Monday, Dec. 13, 2010).

This year the business sessions, worship, workshops and banquets are just a short walk down a wide corridor from our hotel rooms at the Embassy Suites, Spa and Conference Center. The premium booths will line the two spacious, soaring corridors, and attendees will walk back and forth all day long! As in years past, our standard booths will be showcased in a separate room, Spring Lake, just as attendees enter the corridor. The hospitality area will draw attendees through the room in search of coffee, cookies and all those items displayed in the booths.

Don’t miss the fun, and register early tomorrow to get the perfect location.

Did we mention our host church?

Well we should have!  The Saint Stephen’s letter of invitation to clergy and churches was mailed back on November 8, and it says they feel like Secretariat.  Just a little curious?  A copy of their letter is posted on the Activities page.  Take a minute, it’s a good read.  But if you don’t have time, know you are officially invited to join them at the Embassy Suites Hotel, Spa and Conference Center on I-35 in San Marcos February 17-19, 2011.  Yes Mildred, we said Spa (more details on the Hotel page) not to mention the Tangers and Premium Outlet Malls right next door.  Bring your walking shoes.  Not need to leave the Embassy (except for the malls) as all events are under one roof.

Exhibitors start your engines . . .

. . . and check your mailboxes.  An invitation to exhibit at Council 2011 was mailed on Saturday, December 4, 2010 to all previous and potential Exhibitors.  This is the “year of the exhibits” as 36 premium booths line the spacious, soaring corridors leading to the business session.  Thirty (30) more booths will reside in the Spring Lake Ballroom, adjacent to Corridor A.  The hospitality area will be positioned at the back of the ballroom to insure a steady flow of attendees past these exhibits.  After all, who can resist our tradition of free cookies and coffee?  Online exhibitor registration will open Monday, December 13, 2010 at 6:00 am.  For complete details visit our Exhibits page at

Certification of Election

Council is official.  The 2011 Delegate Count, Certification of  Election form and letter from the Diocesan Secretary, the Rev. David Read was mailed November 17 and is now online.  David Read specifically encouraged you to store and save his letter and attachments.  Now that you’ve done that, but can’t remember where they are, we have a solution.  The Certification page of the website contains a copy of his mailing for download.  Also available is a Certification of Election form you can complete online (so we can all read it), save and print for signature.  Click here to go to the Certification page.

Council Nomination Process

Encourage people to submit their names for consideration.

The nomination process is very important this year with the additional election of Deputies & Alternate Deputies to 2012 General Convention and Delegates and Alternate Delegates to Synod of the Province of the Southwest (Province VII).  A packet of information was mailed to all Rectors, Vicars, Assistants and Wardens on September 3, 2010. Nominations forms are due back to the diocese by Monday, November 1 – LESS THAN THREE WEEKS!  As the Rev. Kevin Dellaria said in the Sept. 3 letter, “…as you encourage people to submit their names for consideration, remind them that their willingness to share their knowledge and skills with the larger Church is essential to the mission and ministry of the Diocese of West Texas. . . Through your prayerful involvement year by year the Diocese of West Texas continues to raise up strong, faithful individuals to lead our Church in its duty to engage the calling of Christ.”

Please help us find those who are called to minister in these leadership capacities.

San Marcos, February 17 – 19

Welcome to our Diocese of West Texas Council 2011 blog!
It’s official, Council 2011 (and this blog) are now under construction.  Hopefully, you will find answers to all your questions on these pages.  We will be at a new hotel and convention center, The Embassy Suites San Marcos Hotel, Spa and Convention Center.  With 283 suites and over 50,000 square feet of meeting space connected to the hotel, all events will take place on site.  The folks at our host church, Saint Stephen’s, Wimberley, are already hard at work planning another great Council.
When information is added to the site a notice will be posted on this home page.  Consider signing up for the RSS feed and have automatic notification of new information. Click “Sign-up” for more information.