Hotel Exemption Forms

Individual attendees are not tax exempt under the diocese, but may present their own tax exempt form for tax exemption as long as they pay with a church check or credit card.  Click here for a downloadable PDF Texas Hotel Occupancy Exemption Form This form must be presented at the time of check-in and most hotels do not have copies available.

Your choice, 5 hotels and 332 rooms within 5 miles

(full details below the interactive map)

• 160 rooms at the Embassy Suites for $124+ per night (headquarters hotel)
• 50 rooms at the Courtyard Marriott for $89+ per night (beside the McAllen Country Club)
• 45 rooms at Homewood Suites for $109+ per night (across the expressway from McAllen Convention Center)
• 55 rooms at SpringHill Suites for $89+ per night (across the expressway from McAllen Convention Center)
• 22 rooms at Casa De Palmas Renaissance Hotel for $109+ double, $119+ king per night (A blend of old world and contemporary in the heart of McAllen)

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Embassy Suites McAllen	SOLD OUT
	1800 South Second Street McAllen, TX  78503 For Reservations Call: (800) 939-9299 or (956) 686-3000 For reservation of 6 or more rooms ask for: Lily Quintanilla, Group Sales Cutoff:  Wed. Jan 25, 2012
Group Name	Episcopal Diocese West Texas (EDW)
Cancellation Policy	Before 4:00 pm day of check-in
Rate/Night	$124+ Single or Double
Check-in/Check-out	3:00 pm and Noon
Rooms in Block (peak nights)	160
Breakfast	Embassy Suites’ famous complimentary full breakfast
Parking Free	Open lot self-parking
Website	embassysuites.hilton.com/McAllen
Other Amenities	Each beautifully-decorated suite is tastefully furnished with the softest beds. Two televisions means you’ll always be able to stay up-to-date on the news or your favorite programs, and the kitchen amenities such as the refrigerator, coffee maker and microwave will ensure you never go hungry.  The dining table  doubles as a work desk with an adjustable lamp, as well as the high-speed internet access and two data-port telephones. Indoor pool, on-site Fitness Center (No pets allowed)

SpringHill Suites Marriott
	1800 South Ware Road McAllen, TX  788503For Reservations Call: (956) 682-6336 For reservation of 6 or more rooms ask for: Fatima Garcia Cutoff:  Friday, Feb 10, 2012
Group Name	Episcopal Diocese of West Texas
Cancellation Policy	Before 6:00 pm day of Check-in
Rate/Night	$89+
Check-in/Check-out	3:00 pm and Noon
Rooms in Block (peak nights)	55
Breakfast	Complimentary Suite Seasons breakfast buffet
Parking Free	Open lot self-parking
Website	www.marriott.com/McAllen
	Nestled in the newest development of McAllen this hotel combines contemporary style and spacious accommodations.  Each suite offers area for work and relaxation.  In room mini-fridge, microwave well-lit work desk and separate sitting area, and free internet access, indoor pool and fitness area.

Homewood Suites Hilton
	3801 Expressway 83 McAllen, TX  78503For Reservations Call: (956) 630-0500 For reservation of 6 or more rooms ask for: Cynthia Ehler, Group Sales Cutoff:  Wed. Feb 1, 2012
Group Name	Episcopal Diocese of West Texas 2012
Cancellation Policy	24 hours prior to arrival
Rate/Night	$109+ Studio Suite or 1 bedroom Suite
Check-in/Check-out	3:00 pm and Noon
Breakfast	Complimentary Suite Start Hot Breakfast
Rooms in Block (peak nights)	45
Parking Free	Open lot self-parking
Website	Homewoodsuites1.hilton.com
	The spacious suite includes a king-size bed, large walk in shower, flat panel television, full-size sofa sleeper, fully equipped kitchen with a full-size refrigerator, microwave, dishwasher and twin burner stove. For added convenience and flexibility, there is an additional work table and chair, separate from the dining area table. (No pets allowed)

Courtyard Marriott
	2131 South 10th St. McAllen, TX  78503For Reservations Call: (956) 668-7800 For reservation of 6 or more rooms ask for: Mary Rodriguez, Group Sales Cutoff:  Friday, Jan 20, 2012
Group Name	DWTX GROUP
Cancellation Policy	Before 6:00 pm day of check-in
Rate/Night	$89+
Check-in/Check-out	3:00 pm and Noon
Breakfast	The Bistro inside the New Courtyard Lobby (not included)
Rooms in Block (peak nights)	50
Parking Free	Open lot self-parking
Website	www.marriott.com/Courtyard
	The highlight of the new lobby experience is The Bistro – Eat. Drink. Connect.™ which provides guests with healthy food and beverage offerings in the morning and evening dinner service with cocktails.  Outdoor pool and fitness room. Rooms feature a well-lit work desk and high-speed Internet access. (No pets allowed)

Renaissance Casa De Palmas Hotel
	101 N Main St. McAllen, TX  78501For Reservations Call: (888) 236-2427 or (956) 631-1101 For reservation of 6 or more rooms ask for: Sandy Arnold, Group Sales Cutoff:  Wed. Feb 1, 2012
Group Name	2012 Annual Council of Episcopal Diocese of West Texas
Cancellation Policy	Before 6:00 pm day of check-in
Rate/Night	$109+ Courtyard View king $119+ Courtyard View Double
Check-in/Check-out	3:00 pm and Noon
Breakfast	Spanish Room and Cantina Lomax are open for breakfast, lunch and dinner.  Rates include breakfast for up to 2 people per room.
Rooms in Block (peak nights)	22
Parking Free	Complimentary on-site parking
Website	marriott.com/RenaissaneHotels
	Originally built in 1918, the hotel is complemented by a complete renovation that combines the magic of yesterday with the conveniences of today.Our rooms feature a private balcony with a peaceful scenic view of the courtyard pool and fountain.  Outdoor pool and fitness Center. (No pets allowed)