108th Annual Council
February 16 – 18, 2012
McAllen Convention Center
Online Registration Form
Don’t miss out, only 3 premium and 9 standard booths are still available. After January 16 there is a late fee of $25 for each booth. If you will need electricity or booth furnishings contact and pay the McAllen Convention Center and CEMS respectively. Forms are below. Also available below is the CenterPlate (convention center catering) Exhibitor Box Lunch Pre-order Form for Thursday and Friday. Booth assignments have been made and will be communicated to vendors beginning Monday January 9.
Show hours are:
- Thursday, Feb 16 – 10:00 am to 5:30 pm
- Friday, Feb 17 – 8:00 am – 5:00 pm
- Saturday, Feb 18 – 8:00 am – 12 noon
The exhibitor area will be located in the Ballroom at the Convention Center. We have redesigned the layout to maximize traffic for our vendors, as the refreshment area for council will also be located in this area. We value our exhibitors and are doing everything possible to make this a successful endeavor for everyone involved. Therefore, we will also be having a “Daily iPad Give-away” during Council. Attendees will be encouraged to visit each booth and have a “Bingo” card stamped by all exhibitors in order to be eligible to enter in the drawing. Please bring a sticker, stamp, or unique initials in order to mark the Bingo cards for each person. Thursday and Friday box lunches may be ordered directly through Centerplate by completing the “Exhibitor Pre-order Form” available on the Council website. You will NOT be able order box luncheon during online registration.
The new exhibit area will contain 64 booths, 28 of which will be premium booths at a cost of $275 each. The remaining 36 booths will be available at $195 for commercial enterprises and $135 for non-profit and/or charitable organizations. Booths will be assigned on a first-come, first-serve basis, but you will have the opportunity to select your preferred location during registration.
Each booth will measure 8’ by 8’, and will be draped with black fabric. The background drape will measure 8’ high, and the side drapery will be 3’ high. Each booth will be equipped with one 6’ draped table and two chairs. A 7”by 44” standard single line booth identification sign will be provided. Charges for additional tables, and chairs will be addressed in the Exhibitor packet sent in January from CEMS (Convention & Expo Management Services, LLC) (956.702.4926) or cjimenez@conventionandexpo.net. If you will need electrical service to your booth, fill out the request form available below and return it directly to the McAllen Convention Center along with payment ahead of time. Requests for electrical service submitted at setup time will not receive the advanced price of $65. For specific questions regarding electrical service, please contact Bonnie Loflin at bloflin@mcallen.net or 956-681-3898.
On-line registration for exhibitors will begin on Tuesday, December 6, 2011. The booth registration deadline is January 16, 2012. Our registration system has payment options including Visa, Mastercard, Discover and American Express plus the capability of e-checks. Upon receipt of your registration request and credit card information, your registration will be confirmed by e-mail. When all booth spaces have been reserved, a waiting list will be maintained. A $25 late fee will be added to registrations received after the deadline.
Vendors may setup booths from 1pm to 6pm on Wed., Feb. 16, and from 8am to 10am on Thurs., Feb. 17. Please be aware that the Convention Center strictly enforces its policy against outside food and drinks during setup. The Exhibitor’s area will open at 10 am on Thursday. Exhibit times will be listed on the website. Booth teardown is permitted only after 12 noon on Saturday, Feb. 18.
Exhibitor Forms and Information (PDF format):
- CEMS Convention + Expo Management Services, LLC “2012 Council Exhibitor Kit” for materials handling and booth furnishings
- McAllen Convention Center general “Exhibitor Information”
- McAllen Convention Center“Exhibitor Move-in & Move-out” (map of entrance, parking and loading dock)
- McAllen Convention Center “Electrical Work Order”
- McAllen Convention Center “Materials Handling Services Form” [Note materials handling is also provided by CEMS (Convention & Expo Management Services, LLC) (956.702.4926) or cjimenez@conventionandexpo.net.]
- McAllen Convention Center “Telephone and Data Service Order Form”
- CenterPlate “Exhibitor Pre-order Box Lunch Form 12.16.11“for boxed lunches (Complete one for Thursday and one for Friday after Booth Numbers have been assigned.)
Booth Layout – McAllen Convention Center Ballroom
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