[2015 Information]
111th Annual Council
February 26-28, 2015
Embassy Suites Hotel, Spa & Conference Center
San Marcos

Exhibitor Packet from CEMS (Convention & Expo Management Services, LLC) Now available, click link.  CEMS 2015 Council- Exhibitor Kit.
Order chairs & tables through CEMS.  The CEMS representative is Mario A. Rodriguez contact: Office 956.702.4926 or mrod@conventionandexpo.net.
For electrical needs at your booth, please complete the PSAV 2015 Exhibitor Electricity Form and return it directly to PSAV by e-mailing Janean Feller at jfeller@psav.com, or calling 512.805.5343.

Online Registration – Opens Monday, November 17, 2014
Registration extended through Wed., January 28, 2015 at 5:00 pm

TIME IS RUNNING OUT: As of 1/24/15 only two (2) Standard Booths in the Spring Lake Ballroom (#39 and 63) are available.  There are three (3) premium booths available (#20, 21 and 22).

  • Premium Booths $280  (36)
  • Standard Booth in Spring Lake Ballroom (28)
    • Commercial Booths $200
    • Non-profit Booths $140

During registration you will be able to request Corridor A, B, or C for Premium booths.  Standard booth exhibitors may also request sections of the Spring Lake Ballroom during registration.  Requests will be honored in order received.  Payment by credit card is required at the time of request.


Show hours are:

  • Thursday, Feb 26 – 10:00 am to 7:00 pm
    Note: From 6:30 pm – 7:00 pm the Banquet Reception will be in the Pre-Function corridor area in front of Veramendi A-E.  Exhibits may remain open during these extended hours although foot traffic is not guaranteed.
  • Friday, Feb 27 – 8:00 am – 6:00 pm
  • Saturday, Feb 28 – 8:00 am – 1:00 pm

You are invited to participate as an exhibitor for this special event themed
“Called to Serve”

The exhibitor area will be located in The Spring Lake Ballroom as well as in several corridors adjacent to the main Council meeting rooms and refreshment areas.  We value our exhibitors and are doing everything possible to make this a successful endeavor for everyone involved. We will be having a “Daily Mobile Phone” drawing during Council to encourage attendees to visit the exhibits.  Exhibitors will receive cards to give to attendees who visit their booths. If an attendee makes a purchase, the exhibitor may give them an extra card.  Attendees will write their names, telephone numbers, and email addresses on the cards and submit them for chances to win a mobile phone.

The exhibit area will contain 64 booths, 36 of which will be premium booths at a cost of $280 each. The remaining booths will be available at $200 for commercial enterprises and $140 for non-profit and/or charitable organizations. Booths will be assigned on a first-come, first-served basis, but you will have the opportunity to request your preferred location during registration.

Each booth will be a standard 10’ by 8’ draped exhibit booth. The background purple drape will measure 8’ high, and the side drapery will be 3’ high. Each booth will be equipped with one 6’ draped table and two chairs. A 7” by 44” standard single line booth identification sign will be provided. Charges for additional tables, chairs and other equipment will be addressed in the Convention and Expo Management Services, LLC (CEMS) exhibitor packet available here in January. The CEMS representative is Mario A. Rodriguez.  Mr. Rodriguez contact information: O: (956) 702-4926; C: (956) 605-2220 or mrod@conventionandexpo.net.  Electricity will be available through PSAV.  See the website for additional details.

On-line registration for exhibitors will begin on Monday, November 17, 2014. The booth registration deadline is Thursday, January 22, 2015. Our registration system has payment options including Visa, Mastercard, Discover, American Express and e-checks. Upon receipt of your registration request and credit card information, your registration will be confirmed by e-mail. When all booth spaces have been reserved, a waiting list will be maintained.

Booth Map & Invitation Letter below.


Scribd.com is a website allowing free storage of documents.  Use their command buttons to Print or Download the full packet.

Check back often for more information.  Or signup for the Council 2015 blog “Entries” RSS feed and be notified when changes are made to this website.

Episcopal Diocese of West Texas


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