Exhibitor Information
San Antonio, Texas
February 21-23, 2008
November 26, 2007
Dear Prospective Exhibitor:
The 104th Annual Council of the
Episcopal Diocese of West Texas will be held at the San Antonio
Municipal Auditorium February 21 - 23, 2008. Over 1000 clergy and
laypersons are expected to attend.
We invite you to be an exhibitor at this
Council. If you are new to our Council meeting, please note that
your participation is subject to approval by the Diocese.
The exhibit area will contain 66 booths, 32 of
which will be premium booths at a cost of $250 each. The premium
booths are #s 35 - 66 on the exhibit floor layout. The
remaining 34 booths, #s 1 - 34, will be available at $185 for
commercial enterprises and $125 for non-profit and/or charitable
organizations. Booths will be assigned on a first-come, first-serve
basis. Please note that premium
booths #49-51 are being held in reserve and will be released no
later than January 9, 2008.
The booths will be located on the lower level
of the Municipal Auditorium. To maximize traffic for our vendors,
the refreshment area for Council will also be located in this area,
as well as the Christian Faith in Action Luncheon. Each booth will
measure 8' by 10', and will be draped with champagne-colored
fabric. The background drape will measure 7'6" high, and the side
drapery will be 3' high. Each booth will be equipped with one 6'
draped table and two chairs. Additional chairs may be ordered if
needed, as the Municipal Auditorium will not have chairs available
for your use. A 7" by 44" standard single line booth
identification sign will be provided. Charges for additional
tables, chairs, or other equipment and for electrical power will be
addressed in the packet you will receive from the decorating service
provider (Convention Decorating Service, Inc.) in January.
On-line registration for exhibitors will begin
on Monday, December 10th at
http://council-dwtx.org/Council_2008/Exhibitor_Information.htm.
The booth registration deadline is January 16th, 2008.
On-line payment is by credit card (Visa or Mastercard) only. A $25
late fee will be added to registrations received after the
registration deadline. Upon receipt of your credit card and
registration information, your registration will be confirmed via
e-mail. Reservations will be closed when all booth spaces have been
reserved; however, a waiting list will be maintained. Our best
efforts will be made to honor all booth requests, but we cannot
promise that every request will be able to be accommodated.
Please monitor
www.council-dwtx.org/Council_2008/index.html for updates.
Vendors may set up booths from 1:00 pm to 5:00
pm on Wednesday, February 20, and from 8:00 am to 10:00 am on
Thursday, February 21. All vendor booths should be manned by 10:00
am. Booth teardown is permitted only after 12 noon on Saturday,
February 23.
The Christian Faith in Action luncheon will be
held in the meeting room adjacent to the exhibit area at 11:30 am on
Thursday. This will provide a special opportunity for delegates and
guests to meet the vendors and acquaint themselves with the
available products and information. Also, for your convenience
boxed lunches will be available for vendors on Thursday and
Friday. Please place your boxed lunch orders at the time of
registration.
We look forward to hearing from you soon. If
you have any questions, please contact Meg Parker at
harryjparker@hotmail.com.
Sincerely,
Meg Parker, Katherine Brown and Janie Morrison
NOTE: SPORG, our
registration agent, is on the west coast. While on the SPORG website
all open and close times are listed as Pacific Standard time.)
|
